Duct Cleaning Service Contracts

Planned schedules, consistent standards, documentation after every visit

ClearVent USA service contracts create a repeatable HVAC cleaning plan with defined scope and verification built in. Set predictable maintenance across Ohio—and support multi-market coordination when Oklahoma City coverage applies—backed by a team trusted since 1997.

Black and white illustration of an air conditioning unit.

Why a service contract beats one-off scheduling

Consistency, priority planning, and fewer surprises

One-off cleanings often happen reactively—after complaints, performance issues, or last-minute inspections—and that’s where scheduling friction starts. A service contract replaces guesswork with a defined plan: what’s included, when it happens, and how completion is documented. Facilities teams get predictable coordination and records that are easy to file and reference. For multi-site operators, a standardized workflow helps keep service consistent across buildings. The result is fewer forgotten intervals and clearer maintenance visibility year to year.

What’s included in a recurring plan

Scope clarity and verification, built into the agreement

Contracts are structured around your building type, access requirements, and operational windows, so the plan fits how the facility actually runs. Scope is defined in HVAC terms—what pathways or components are included—and documented so stakeholders aren’t left interpreting vague language. After each visit, you receive completion documentation aligned to the agreed scope and serviced zones. Scheduling can be phased by area, suite, or building when needed to reduce disruption. This approach works well for commercial, industrial, and medical-adjacent environments that require consistent reporting.

How service contracts work

A simple, repeatable workflow

The best contracts are easy to manage and easy to track. We follow a clear flow so your team knows what happens before, during, and after each visit.

  • Assessment and scope definition: We confirm systems, zones, access rules, and what the plan will include. Scope is documented before recurring service begins.

  • Schedule and visit frequency: You choose the cadence that fits your facility—then we plan windows to reduce operational disruption. The schedule is built for predictability.

  • Service execution by zone or site: Work is completed in planned phases when needed to keep operations moving. Each phase has a clear completion point.

  • Verification and reporting after each visit: You receive documentation that supports facilities records and stakeholder updates. Reporting stays consistent from visit to visit.


Make maintenance predictable across buildings and team

Facilities-friendly coordination with records you can rely on

If you’re tired of chasing vendors, re-explaining scope, or trying to rebuild maintenance history from emails, a service contract creates a single source of clarity. We coordinate scheduling windows early, align execution to site rules, and keep documentation consistent so records stay usable. For multi-site organizations, we can structure reporting so it’s easy to compare completion across properties. We localize planning once and keep it simple: focused coverage across Ohio corridors with optional Oklahoma City coordination when applicable. Request a quote to outline scope, cadence, and documentation needs for your facilities.

Service Contract FAQs

What buyers want to know before committing

  • Do you offer recurring duct cleaning plans?

    Yes—service contracts are designed for recurring scheduling with defined scope and documentation after each visit. Plans can be structured around your facility type, operational windows, and recordkeeping needs. We confirm systems, access requirements, and zones up front so expectations stay clear. The goal is repeatable service, not reactive scheduling.

  • What’s included in a service agreement?

    A service agreement includes a defined scope (what is included and excluded), a schedule or cadence, and a documentation plan for each visit. Scope is written in practical HVAC terms so it’s easy to manage internally. After each service, you receive completion notes aligned to the agreed scope and serviced areas. The exact inclusions depend on system type, access, and the goals of your plan.

  • Can contracts cover multiple facilities?

    Yes—multi-facility coverage is a common reason organizations choose contracts. We can phase scheduling across buildings and keep reporting structured so stakeholders can track completion cleanly. Coordination depends on access windows, operating hours, and system layouts across sites. We’ll propose a practical plan once we understand your footprint and timeline needs.

  • Do you provide documentation after each visit?

    Yes—documentation is a core deliverable of contract work. Completion notes reflect the agreed scope, serviced zones, and timing so records are easy to file. If verification evidence is part of your plan, it’s included in a practical format suited to your reporting process. This reduces uncertainty and supports consistent maintenance tracking.

  • What affects pricing for a service contract?

    Pricing is typically influenced by facility size, number of zones or systems, access constraints, and the cadence you choose. Phased execution, off-hours windows, and multi-site coordination can also affect planning needs. The most accurate contract pricing comes after defining scope and documentation requirements. We keep pricing tied to service realities and deliverables, not vague ranges.